Gannett Fleming

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Project Administrator

Job Locations US-PA-Mechanicsburg
Job ID
2025-11991
Job Category
GeoDecisions (GIS)
Employment Status
Full-Time

GFT is seeking a Project Administrator to join our GeoDecisions Project Team in Mechanicsburg, PA! This role follows a hybrid work model, requiring regular attendance at our Mechanicsburg, PA office.
 
 

At GeoDecisions, it’s our people who make the difference. We understand the most creative solutions come from diverse teams – including our clients and partners – that engage in open conversations with active listening. Our inclusivity fuels innovation, imagination, and creativity.

Clients can depend on us to do what we say we will do. It’s how we become – and remain – trusted advisors.

 
What you’ll be challenged to do:

GFT is seeking a Project Administrator to support our Project Leadership Team. This role requires administrative and accounting skills, along with strong organizational abilities.

 
In this capacity, the successful candidate will be responsible for the following:

Project set up:

  • Develop work breakdown structure and budgets using input from fee proposals and enter data into accounting system.
  • Prepare electronic project folders.   
  • Follow up to ensure timely receipt of contractual documents.
  • Support PMs in the creation and execution of subcontractor agreements.
  • Prepare and distribute Project Execution Plans.
  • Prepare and/or coordinate contractual documents for signatures.

Project life cycle duties:

  • Assist Project Managers with compliance with corporate Project Management and Quality Guidelines.
  • Revise budgets based on change orders, amendments, budget reallocations, etc. using internal accounting system.
  • Assist Project Managers with project-related invoicing tasks.
  • Support the Project Leadership Team in interpreting and monitoring project financial information.
  • Monitor Supplier invoices & prepare for processing.
  • Provide leadership to less experienced project administrative personnel.
  • Assist in training Project Manager’s on the administrative and financial aspects of project management.

Project close out:     

  • Review contractual obligations/scope of work & deliverables with Project Managers.
  • Purge and archive records.
  • Meet with PMs and prepare Supplier Evaluations.

Other Duties:

  • Recommend improvements to processes with a focus on continual quality and efficiency improvements
  • Perform other administrative duties as requested.

What you will bring to our firm: 
  • BS Degree in Accounting, Business Administration or related field.
  • 5 years experience in a similar role.
  • Proficiency with the MS Office Suite including Word, Excel and PowerPoint with particular emphasis on complex Excel spreadsheet capabilities including pivot tables, formulas, and complex spreadsheets required.
  • Excellent written and verbal communication skills.
  • Excellent time management skills for deadline-driven functions and ability to handle multiple tasks at one time.
  • Ability to interface with all levels of personnel and management.
  • Possess a high level of attention to detail.
  • Capable of prioritizing your time, to make sure that things get done.
  • Strong attention to detail.
  • Comfortable working with remote teams and utilizing technology to maximize things like asynchronous communication and collaboration.
 
Compensation:
The salary range for this role is $55,000 - $70,000. Salary is dependent upon experience and geographic location.
 
Featured Benefits: 
• Hybrid (in-person and remote) work environment.
• Comprehensive benefits package including wellness programs, parental leave, and pet insurance, in addition to medical, dental, vision, disability, and life insurance.
• Tax-deferred 401(k) savings plan.
• Competitive paid-time-off (PTO) accrual.
• Tuition reimbursement for continued education.
• Commitment to professional development, access to internal and external training programs, and support of active participation in professional organizations
• Incentive compensation for eligible positions.

 

Company Overview

At GFT, a privately held AEC firm, we innovate where transportation, water, power, and buildings converge. We call this the Infrastructure of Life. We measure our success by the strength of our relationships – that’s why we’re the employer of choice for 5,000+ of the industry’s brightest engineers, planners, architects, inspectors, designers, and more.

Our clients choose us for our expertise and prefer us for our nimble approach, creativity, and personal touch. Backed by over a century’s experience, together we’re building a lasting legacy for future generations: stronger communities, a healthier planet, and better lives. GFT: Ingenuity That Shapes Lives™  

 

GFT is an Equal Opportunity Employer. All qualified candidates will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veterans’ status or other characteristics protected by law. 

 

Unsolicited resumes from third party agencies will be considered the property GFT.


Location: Mechanicsburg, PA
Working Hours: 8 AM – 5 PM
Employment Status: Full-time
Salary Range: $55,000 - $70,000
Salary dependent upon experience and geographic location

 

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